Management of Portfolios

Portfolio management is defined as a coordinated collection of strategic processes and decisions that

together enable the most effective balance of organizational change and business as usual.

 

Management of Portfolios (MoP®) approaches the management of change projects and programs

from a strategic viewpoint. It provides an overview of all change activities including what is in the

portfolio, what it is costing, what risks are faced, what progress is being made, and what the impact is

on business as usual and the organization’s strategic objectives.

 

Benefits for Individuals

 

  • Ensure successful delivery in terms of time, quality, budget and benefits realization.

  • Improve engagement and communication between senior management and staff.

  • Offer more informed resource allocation, improved delivery and greater benefits realization going forward.

  • Prioritize programs and projects in terms of their contribution to your organization’s strategic objectives and overall level of risk.

  • Provide a means for greater efficiency in the delivery of change initiatives via improved resource planning, dependency management and streamlined procedures

 

Benefits for Organizations

 

  • Remove redundant, duplicate and poorly performing programs and projects.

  • Improve coordination of existing functions and processes.

  • Ensure constrained resources are allocated to optimize strategic impact, coordinate delivery and maintain strategic alignment.

  • Invest in programs and projects in the context of the current environmental conditions and better coordinate investment in programs and projects, improve the management of risk and encourage collaborative working.

  • Enhance transparency, accountability and corporate governance.


Foundation Level

 

The purpose of the Foundation certification is to confirm you have sufficient knowledge and understanding to work as an informed member of a Portfolio Office or in a range of portfolio management roles. The Foundation level is also a pre-requisite for the Practitioner certification.

 

Exam Format

 

  • Multiple choice

  • 50 questions per paper

  • 25 marks required to pass (out of 50 available) - 50%

  • 40 minutes duration

  • Closed book.

 

Practitioner Level

 

The purpose of the Practitioner certification is to confirm you have achieved sufficient understanding of how to apply and tailor the MoP guidance and to analyse portfolio data, documentation and roles in relation to a scenario situation. You should, with suitable support, be able to advise on the implementation of appropriate practices and techniques, and apply the method to a live portfolio, but may not be sufficiently skilled to do this appropriately for all situations. Your individual expertise, the complexity of the portfolio, and the support provided will also influence the impact the Practitioner can achieve.

 

Exam Format

 

  • Objective testing

  • 4 questions per paper with 20 marks available per question - all question items will be worth 1 mark, making the total number of marks available per paper 80

  • 40 marks required to pass (out of 80 available) - 50%

  • 3 hours duration

  • Open book exam (MoP guide only).

 

 

For further information on Management of Portfolios, visit the MoP Official Site at www.mop-officialsite.com.

 

 

Who should attend this course?

 

This credential is aimed at those involved in a range of formal and informal portfolio management roles encompassing investment decision making, program and project delivery, and benefits realization.  It is relevant to all those involved in the selection and delivery of business change initiatives.  Typical job roles include:

 

  • Members of the Executive, Management Boards and Departmental Heads

  • Strategic Planning Teams

  • Portfolio Directors, Directors of Change and Senior Responsible Owners

  • Portfolio, Program, Project, Business Change and Benefits Managers

  • Portfolio, Program and Project Office staff

  • Business Case writers and Project Appraisers

  • Operational Management

 

What is included?

 

The course includes:

 

  • 2-3 (Foundation) or 4.5 (Foundation & Practitioner) days classroom training from an Approved Trainer

  • MoP Manual

  • Foundation and/or Practitioner examinations

  • Supplementary course handouts and exercises

 

What will I learn?

 

Successful candidates will be able to:

 

  • Define portfolio mangement and its benefits

  • Define the Business Case to obtain senior management approval for portfolio management

  • Plan the implementation and integration of portfolio management into the corproate operating and governance models

  • Select, adapt and apply MoP principles, pracrtices and techniques

  • Effectively define, categorize, prioritize, balance and subsequently manage change initiatives to achieve strategic objectives and realizing targeted benefits

  • Adapt and apply a proven portfolio management model, principles, practices and techniques to suite the organizational and situational context

 

 

What are the course prerequisites?

 

There are no pre-requisite requirements to attend this course.  It may be helpful to either be working in a portfolio, program or project context and/or have an understanding of program and project delivery approaches - but these are not essential.

 

 

Key Learning Points

 

An overview of Portfolio Management

 

  • Definition

  • Portfolio Management Models

  • Benefits of Portfolio Management

  • Implementing, Sustaining and Measuring Portfolio Management

 

Strategic and Organizational context - Delivering Strategic Objectives

 

  • Corporate Functions, Activities and Governance

  • Portfolio Management and Day-to-Day Business Operations

  • Strategic Planning

  • Budgeting and Resource Allocation

  • Program and Project Management

  • Performance Management

 

Portfolio Management Principles

 

  • Senior Management Commitment

  • Governance Alignment

  • Strategy Alignment

  • Portfolio Office

  • An Energized Change Culture

 

Portfolio Management Cycles

 

  • Portfolio Definition (Understand; Categorize; Prioritize; Balance and Plan)

  • Portfolio Delivery (Management Control; Benefits, Financial, Resource & Risk Management; Stakeholder Engagement and Organizational Governance)


Portfolio Analysis Techniques

 

  • Three-point Estimating

  • Evidence-based Forecasting

  • Driver-based Strategic Contribution Analysis

  • Multi-criteria Analysis

  • Decision Conferencing

  • Clear Line of Sight Planning and Reporting

  • Staged release of funding

  • Investment Appraisal

  • Management by Exception

 

Portfolio-level Documentation

 

  • Portfolio Management Framework

  • Portfolio Strategy and Delivery Plan

  • Portfolio Benefits Management Framework

  • Portfolio Benefits Realization Plan

  • Portfolio Financial Plan

  • Portfolio Resource Schedule

  • Portfolio Stakeholder Engagement and Communication Plan

  • Portfolio Dashboard

  • Program and Project Information Documentation

  • Health Check Assessment

  • Role Descriptions